Genealogy Cleaning Hints



Since returning home from vacation, I have been on a genealogy cleaning spree.  Although I hadn’t planned for this, I discovered a few days before I left that I really had to make it my priority when I returned.  While packing, I was frantically looking for items in the closet when I got hit in the head by falling journals. Ouch!  If that wasn't a wake up call I don't what would be.

Cleaning is not fun but the results are wonderful!  I have also been fortunate that the heat index has been in the extreme and when the temperature drops, it’s pouring.  With both of those curtailing my outside activities, I hit the office closet first for a redo.  Because I live in an area prone to hurricanes, I keep records in either plastic tubs that I can quickly transport to the car when we evacuate, or in binders high up on a shelf.  The binders contain vitals by surname and though they would be a loss, the original exists safely elsewhere with a scanned copy I placed online, on my computer and backed up on a portable device. I’ve tried various organizational methods but found this one works best for me.

Recently, I switched my journal and magazine preferences to online only; no point in killing trees when I can access and read the articles anywhere.  I decided to donate my saved hard copies to my library.  That helped clear the shelf and gave me more space to acquire more vitals!  (Family eye rolls here). 

I also keep office supplies in this closet so it was a great time to take an inventory.  I made a list of items I’m getting low on, such as labels, that I can acquire at sale prices hits.

Once the closet was done, I tackled a file cabinet I use for business projects.  I updated my portfolio of work samples to include recent projects and replenished forms.  I don’t keep many copies of forms but I like to have a few available in case the printer is down or electricity out.  (In my area, the electricity goes out frequently – 3 times in the last 5 days due to severe electrical storms.)

I then tackled the electronics which was the least favorite part and took the longest of this process.  I started with thumb drives.  I have a lot of them and I decided I really needed to go through and make sure that I had saved to the appropriate place.  After checking that I had, I deleted the files from the thumb drive so I have a clean one to use on my next research trip. 

Actually, looking through the drives was a wonderful walk down memory lane.  I discovered several drives that held a probate record from colonial New Jersey that is the only record that shows two generations of Duers connected.  The reason I had the document on different drives was because of unusual events at the time I discovered the document’s existence.  I had been researching at a local library a different ancestor when I struck up a conversation with another researcher who was working on DAR lineage paperwork.  I mentioned my desire to prove the Duers and she brought up the document – she had remembered the name as she was working on a different New Jersey family from the same area.  It was the first time I had known of this document’s existence and I copied her copy to a thumb drive but she did not have the complete document.  I then began my search for the original which wasn’t on FamilySearch.org but was available at LDS sites.  Of course, the nearest LDS Family History Center to where I was would close in a few minutes so there was no way I would get there in time.  The next day, I grabbed a different thumb drive and drove to the site, found the record and thought I had saved it all but when I returned home discovered one page was missing and oddly, it was the page she had missed.  That meant I had to return and save again.  A few days later I was back and again resaved.  I was so paranoid I brought the page up twice from the thumb drive before I left to make sure it was saved correctly. Even though it appeared at the LDS library, it disappeared by the time I got home.  This happened before clouds so thumb drives were the best option for saving. Hubby suggested that maybe something was wrong with the thumb drive so I grabbed two others and we headed out, in a violent thunderstorm, to another LDS site much further from our home as that was the only one open.  The volunteer said he was about to close as he didn’t think anyone would have ventured out in the inclement weather.  I again located the document and this time, saved it to two different drives.  For whatever reason, it saved correctly and I was able to open it when I returned home.  Now on this cleaning spree, I deleted them off four different drives.

Next, I cleaned my download file on my computers, then cleaned the desktop.  Next, I went on my three clouds and placed documents I had saved over the past year into folders.  I then logged on to various organization to which I belong and downloaded and saved syllabuses for workshops that interested me but I hadn’t had time to attend.  I plan to review them and watch the saved webinars if I needed more information.

This was followed by cleaning up my email account.  I sent some follow up emails regarding projects that I haven't gotten responses from in the past month and put mail I was done with in the appropriate folder.

I was feeling quite proud of myself so I went on to perform updates, which I hate doing because I’m inpatient of the time spent and the possible problems that result; for some reason, updates to our printer sometimes freezes the computer.  While doing the updates, I realized I had neglected updating several of my tree software programs as new versions were available.  All was well until I remembered that Roots Magic was linked to Ancestry and I hadn’t bothered to update changes I made to Ancestry in the past year.  I almost had a heart attack when I clicked “Only show changed people” on Roots Magic.  On a positive note, I was able to see how much progress I’ve made in my family tree but on a negative note, my goodness did I have a lot of work ahead of me to get the files saved to my personal computer.  I seriously considered just redownloading my entire Ancestry tree but I knew with all the media I had, it would take at least a week as it had the first time I did it.  I worried that the program would crash, especially with the electrical outages so I opted to painstakingly go through every individual and update.  The majority of my cleaning time was completing this project. but I think it was worth it as I'd be crushed if something happened to my online tree at Ancestry.  Having a backup, with all the media, is vitally important to me.  Having it saved in numerous places is also worth the effort.

I am happy to report that I am ready to return to researching, my true love.  I can’t wait!

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